Google Workspace: Collaboration + Productivity Apps
There are many different office software suites but Google Workspace formerly known as G Suite is the original cloud one and one of the best business office suites, offering a wide range of features and functionality that rivals cannot match. can eat.
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The best free software for small business users can help carry out everyday tasks, while offering premium-grade features.
This is important because setting up a small business is difficult enough without the additional costs associated with modern software licenses. Some business owners will aim to limit the software they use to avoid these costs, but doing so doesn’t mean you have to miss out.
The open source ethos behind much of the Internet has also translated into software development for commercial purposes. In short, there are free software services and business apps available for many different business needs.
This means there are free platforms available for use on everything from office software to accounting, communications to project management, internet security to backup software.
While it is often the case that paid-for software promises to deliver more, this does not mean that free software is not useful or capable for small businesses. In fact, free software and trials can be a great way to explore your options.
Here we will introduce the best free small business software that covers a wide range of functions and functions.
- See also Best Small Business Software.
If you need compatibility with Microsoft Word and Excel, the open source OpenOffice successor LibreOffice is probably your best choice because it is very similar in interface to those paid packages.
It also includes a presentation package similar to PowerPoint, a drawing package for flowcharts, and its own database software. Of course, this also includes its own document writing and editing software.
While Microsoft Office has many rivals, LibreOffice is probably the best, not only because it’s so feature-rich, but also because MS Office documents opened in LibreOffice retain their formatting, something that’s too much to do. All the contestants fight.
This means that if you need an office software suite but don’t want to pay for it, and you don’t even need a cloud-based software suite, then LibreOffice may be ideal for you.
First released in 2004, Google’s Gmail has become the market leader in free email services with over a billion users worldwide.
Gmail’s stripped-back web interface is a highlight. Most of the screen is devoted to your inbox, with minimal toolbars and other clutter. Messages are neatly organized through conversations for easy viewing, and you can read and reply to emails with ease, even as a first-time user.
There’s a lot of power here. Dynamic Mail makes Gmail more interactive, with the ability to take actions directly from within the email, such as filling out a questionnaire or replying to a Google Docs comment. Messages can be automatically filtered into tabbed categories like primary, social, and promotional, helping you focus on the content you need. Leading spam blocking keeps your inbox free of junk, you can manage other accounts from the same interface (Outlook, Yahoo, any other IMAP or POP email), and there’s 15GB of storage for your inbox, drive, and photos.
You can also access Gmail offline, though you’ll need Google Chrome for that. Plus, there’s a neat snooze feature that allows you to be reminded of emails for a specified amount of time (it automatically labels that email as important).
Other features are more questionable. Instead of organizing messages into folders, for example—a simple metaphor that almost every user understands—you have to filter them using a custom labeling system. It works, and has some advantages, but it is not popular among all users. Still, Gmail is an excellent service overall, and a good first choice for your email provider.
Keeping track of what needs to be done, who is doing it, and what is being done at any given time is a central pillar of good project management. The Trello uses Kanban technology, which was originally created as part of Toyota’s ultra-efficient just-in-time manufacturing process—think of a whiteboard covered in sticky notes and you won’t be very far. Create your tasks, and you’ll know their status and take charge as users move them to different columns.
Trello is just as useful if you’re using it yourself, and since each task card—which is simple on the surface—can contain all the information you need to store about each task, it helps keep your projects in order. A great way to keep . The free version offers unlimited boards and projects but only limited space for file attachments but this should be enough for smaller projects. A worthy addition to our best project management software countdown.
Make no mistake about it, chatting with coworkers on Slack is one of the best accepted ways to procrastinate. But this online collaboration tool isn’t just about showing off the latest memes and cat pictures around the office, and there’s a reason so many businesses are beginning to rely on it as the backbone of their work environment.
First, it’s an absolute breeze to administer – if you’re working on a new project, you can create a new chat channel in seconds and send everyone involved with status updates, ideas, and even related issues. You can invite to share files.
It’s fully integrated with Google’s Office suite, so you can attach relevant documents to each channel for easy access, and you can even install bots in each channel to perform various business tasks or connect to other services. can do. And if you’re working with a geographically specific team, it’s a great way to keep them engaged with all the relevant business jokes without resorting to email clutter.
Take care of your money and… well, you know the rest. Adminsoft accounts can be a little clunky to look at (okay, a lot crappy) and a bit hard to get to grips with, but it offers a massive amount of functionality that can manage most aspects of your financial business for you. Created by a small business owner for other small business owners, this currency is free and perfect for managing a growing customer base.
You can have complete stock control, purchase orders, deal with various HR functions, manage your cash flow and budget – basically everything important. We leave it here with a small caveat, though: If you want to export data from Adminsoft accounts later and import it into a paid package like Sage 50, you may have to do some work. but this would be true whatever accounting software package you were using.
Proper invoicing is important. If you’re seeking payment, you want to look professional, you want to be quick, and you want to make it as easy as possible for your payers to receive money from you. Wave makes all of these tasks so simple within a free, cross-platform app that you can even issue invoices from your phone.
If you choose to, you can also use it to accept credit card payments – Waved makes its money by charging a small fee on payments, and it’s free in all other cases.
You can use invoice templates to speed things up even more, and Wave can automatically chase down people who are late with your money to make sure they know it’s paid. It’s time to do It covers sales taxes, gives you ‘read’ reports on invoices issued to you, can issue estimates and quotes as well as complete invoices, and you can customize it to match your logo or color scheme. Can customize the template. It is basically a one-stop invoicing shop.
Backing up your data is vital to the security of your business. If you’ve ever lost a hard drive, you know how devastating it can be. To do this properly, you’ll want to follow the rule of three: You must have three copies of critical data stored in at least two locations, at least one of which should be off-site in case of an environmental disaster.
Duplicati is the right choice – it’s free, open source, encrypts your data before backing up, and you can choose to go to multiple locations for your backups. This could mean a local drive, a fileserver you set up yourself, or even a cloud service.
It can take incremental backups, which means that – after the initial backup – it only needs to send a small amount of data each time to keep its archive up-to-date. Yes, it’s not pretty, and may require some technical knowledge to get it (and whatever backup goals you’ve set for it) going, but once it’s up and running Then you will be safe.
We’re ending this list with an antivirus option that normally wouldn’t be high on our list, but the realities of license agreements have compelled our hands somewhat. You might think that the installation…